Archivist

Archiving & Purging

OverviewJD Edwards
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Essentio professionals, together with our industry-leading Archivist™ solution, provide tailored data management solutions that improve system performance, enhance risk management and disaster recovery, and help achieve and maintain compliance.

We work with you to understand your business requirements and integrate them into the archiving rules to make data management as effective as possible. We achieve cost-effective best practices for JD Edwards Enterprise solutions that ensure fast, seamless integration, full system integrity, and effective enterprise data management.

Archivist by Essentio has been developed with JD Edwards OneWorld and JD Edwards World customers in mind to achieve unparalleled enterprise data management. At Essentio we have extensive domain experience in JD Edwards, providing a complete solution, not just a software application for your company.

JD Edwards specific functionality includes:

  • pre-defined templates for archival of data form ALL standard JD Edwards modules
  • handling of Media Objects
  • formatting of data (ex: dates) in reports / exports
  • summarization of General Ledger and Cardex transactions
  • finding used or unused master data to identify candidates for clean-up

Archiving & Purging

Archivist can move older, closed transactions out of the live production environment to an archive environment; thereby, improving system performance and reducing disaster recovery time.

Archivist is an enterprise data management software which:

  • Simultaneously moves data to archive while removing it from the live environment
  • Can purge data for permanent removal
  • Controls archiving and purging based on user-defined policies
  • Maintains integrity data even in case of interruptions
  • Completes jobs much faster by working directly with the database (vs using the ERP application)

Divestitures Data Extractions

Divestitures are a common part of M&A activities.  While separation of a business unit may be a complex one, we have made the data separation a breeze by providing templates for JD Edwards.  All that is needed are Company Codes (or Business Units) for which data is to be extracted and our jobs take care of the rest.  We even ensure that only common data items (such as Customers, Vendors, Items) related to the divested entities are provided to the acquiring partner.

Automation

Archivist allows you to setup jobs and run the automatically with minimal intervention.

Archivist
  • Launches jobs using a built-in Scheduler
  • Allows specification of days and times in Job Calendar to control when jobs are allowed to run in the system
  • Uses Job Plans to run a set of related jobs with dependencies
  • Sends email notifications when jobs are started, completed or if any attention is required

Catalog and Audit Trail

The Archivist Catalog is used to capture information about specifically what has been archived, purged, restored or disposed.  To support IT compliance, it also includes complete audit trails which track:

  • Job run history
  • SQL logs
  • Object versioning and publishing history
  • User activity
  • Archive creation
  • Restoration of archives
  • Disposal of archives
Archivist

Approval Workflows

Archivist

Define approval workflows to:

  • publish jobs in production
  • control running jobs
  • modify archival/retention policies
  • segregate roles and responsibilities

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