Archiving Best Practices
When it comes to data archiving best practices, successful archiving projects require a unique approach compared to traditional ERP initiatives. Implementing a structured archiving strategy and utilizing effective data archiving solutions ensures the process delivers measurable benefits, including technical and business gains. Below are essential procedures for archiving that can enhance the success of your project:
Identify Measurable Benefits of Archiving
- Consider both business risks, such as litigation, and technical advantages.
- Estimate improvements in backup and recovery times and reductions in risk.
- Evaluate cost savings by moving older data to less expensive hardware, which optimizes storage and infrastructure resources.
Evaluate Baseline Data Integrity
- Assess if there are any data continuity issues currently affecting your system.
- Determine if removing older data will improve data integrity.
- Verify that standard integrity reports run smoothly without issues.
- Ensure multiple data conversions haven’t impacted the integrity over time.
Think About Data in Business Terms
When establishing an archiving strategy, it’s crucial to focus on data archiving methods that consider the business impact:
- Focus on the transactions behind the data, not just the largest tables.
- For example, in the “Procure to Pay” or “Order to Cash” processes, ensure that invoices aren’t archived without evaluating the corresponding sales orders’ status.
Consider Current and Future Purging Requirements
- Establish virtual “bank boxes” of data that may be easily disposed of in the future.
- Identify if any data can be purged immediately without future relevance, creating a more efficient system.
Make Data Easily Accessible
- Allow users to access archived data directly through the native JD Edwards (JDE) platform.
- Maintain archived data in the same format as production to facilitate use by both native and third-party reporting tools, ensuring smooth integration.
Essentio professionals, supported by our industry-leading Archivist™ solution, offer tailored data archiving solutions that improve system performance, enhance risk management, and streamline disaster recovery processes. We work closely with clients to align business requirements with best practices for archiving to create an optimized, effective data management plan. Our approach ensures seamless integration, system integrity, and long-term compliance for JD Edwards® Enterprise systems, leveraging cutting-edge data archiving tools and methods for a smooth transition.